Part Four Writing
How to Write incident information Report
当职场发生较大的事故后，事故分析报告是事故分析的第一手资料，它是第一时间作出的事故现场的记录。因此，它的内容必须真是有效。其内容包括：1.事故发生的时间。2.事故发生的地点。3.事故过程（必须详细到每一个细节，便于分析问题）。4.事故过程分析。5.造成事故的原因。6.制定出避免事故发生的措施及已经采取的措施以及相关人员签字等。
Sample
How to Write an InccidentReport
Following Protocol
1
Obtain the proper forms fromyour institution. Each institution has a different protocol in place for dealing withan incident and filing a report.
· Follow any instructions that accompany the forms. Each organization uses adifferent format, so pay attention to the guidelines.
· In some cases you're responsible for filling out a form issued by yourinstitution. In other cases you'll be asked to type or write up the report onyour own.
2Startthe report as soon as possible. Write it the same day asthe incident if possible. If you wait a day or two your memory will start toget a little fuzzy. You should write down the basic facts you need to rememberas soon as the incident occurs. Do your report write-up within the first 24hours afterward.
3
Providethe basic facts. Yourform may have blanks for you to fill out with information about the incident.If not, start the report with a sentence clearly stating the following basicinformation:
· The time, date and location of the incident (be specific; write the exactstreet address, etc.).
· Your name and ID number.
· Names of other members of your organization who were present
4
Include a line about the generalnature of the incident. Describe what brought toyou at the scene of the incident. If you received a call, describe the call andnote what time you received it. Write an objective, factual sentence describingwhat occurred.
Describing WhatHappened
1
Writea first person narrative telling what happened. Write a chronological narrative of exactly whathappened when you reported to the scene.
· Use the full names of each person included in the report. Identify allpersons the first time they are cited in your report by listing:
2
Bethorough. Write as much as you canremember - the more details, the better. Don't leave room for people readingthe report to interpret something the wrong way. Don't worry about your reportbeing too long or wordy. The important thing is to report a complete picture ofwhat occurred.
· For example, instead of saying “when I arrived, his face was red,” youcould say, “when I arrived, he was yelling, out of breath, and his face was redwith anger.” The second example is better than the first because there aremultiple reasons for someone’s face to be red, not just that they are angry.
· Or, instead of saying “after I arrived at the scene, he charged towardsme,” you should say “when I arrived at the scene I demanded that both partiesstop fighting. After taking a breath and looking at me, he began to run quicklytowards me and held his hand up like he was about to strike me.”
Task Please read the story of the incident happened to Hujun and help him write an incident report with the form above .
Seventeen-year-old Hujun worked after school in his father’s pallet making factory- Changyuan House Item Company. October 15th 2016, Hujun was working on a machine that helped take old pallets apart by cutting through wood and nails .The machine sorted out the old nails into a bin and then cut the remaining wood into small pieces that could be grounded into shavings .Hujun's sleeve got caught in the machine. Before he realized what was happening , his arm was cut off . He wasrushed to the hospital , but the arm could not be saved .
Incident Report
Incident Date ____________ Time______________
Reporting Date ______________ Time __________a.m/ p.m.
Report person _____________
Councile Location ___________ Leader ________ Parents _______ Other _______
Location of incident __________________________________
Specific area where incident occur _________________________________
Course of incident ___________________________________________________
If injured, describe (nature / body /part )
______________________________________________________________________
______________________________________________________________________
Physician(s):______________________________________________________
Phone number(s)_______________________
Witeness(es) _________________________
Details of the accident/ incident _________________________________________
__________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Name ________________ Phone ______________
Date ________________
Superviseor's Signature:_______________________
