Part four     Language at work

Task 1 

The following are some words about officeac tivities. After reading it, you are required to find the Chinese equivalentsin the table below.

A—centralprocessing unit       B—computer-aided design (CAD)

C—data processing                D—desktopoperating system

E—dialogue boxes                  F—disk drive

G—download                        H—dragand drop

I—  electronic commerce       J— floppy disk   

K—homepage                       L—host computer

M—ink-jet printer                 N—laserjet printer

O—officeautomation

Examples:(B) 计算机辅助设计（G）下载

Task 2 Business communication skills

Onslow Publications has its own staff restaurant,run by Onslow employees,for years.As a way of cutting costs,managers are having a meeting to discuss subcontracting(转包） their catering services to an outside company.Complete their discussion with words from the list.

as /  face/ agree / personally  /  thing / absolutely/

point /  come /agreed  / correctly

Simon: <1>Peronally ,I think we should take opportunity to cut our costs.

Bob :  I <2>        with Simon.Let’s <3>      it,it’s a luxury we can’t afford.

Rupert :  I take your<4>         ,but we entertain important guests in the old typesetters’                       room and that really impresses them.

Doris:  The <5>    ____  is,it’s not just a question of money.<6>_______ I see it,we                       should  treat  everybody the same.Some kitchen staff have been with us for                           twenty years.

Hamish<7>    ____   !If they lose their jobs,they’ll never find another one.

Bob<8>__________on,Hamish!This is abusiness,not an old people’s home.

Simon If I understand you<9>    ___   Doris,you don’t want to changeanything .Is that                     right?

Rupert Well, we won’t reach a decisiontoday.Let’s review the situation in six months.So                   are we all<10>   _______    ?Good.Let’s move on to the next item on the                             agenda.

Task 3. Read these comments from people talking about their places of work.Match the compound adjectives(复合形容词） from the list to the comments.

 badly- equipped  /     run- down  /   cramped  /spacious  /   well- equipped  

  old-fashioned / state-of-the-art  /   well- maintained

1.‘I can’t even stand up in here.Isn’t ittime we had bigger offices?’ cramped

2.‘The problem is,that we have more people than there are computers.’
_________

3.‘Our new factory has the most modern equipment in the world.They say the design and layout is how all production lines will be in the future.’__________

4.‘Since we replaced the old computers with laptops,there’s so much more room to work in.’_________

5.‘They employ a lot of staff to keepthe building in an exellent condition.Any repair work is done immediately.’_________

6.‘I have everything I need in myoffice.A computer,a photocopier,a fax,and a coffee machine.’_________

7.‘We have to keep calling the technicians out to fix the machinery.And when was the last time the walls were painted.’_________

8‘We all sit in rows and the boss sitsat the front,watching us.No one is allowed to talk to anyone else unless we askhim first.’_________

Task 4 Choose the correct answer from the words in italics.

 1 I booked/have booked the hotel yesterday.

 2 Have you ever been/Did you ever go to India?

 3 I live in Hangzhou now , but I have lived/lived in Habin from 2000 to 2012.

 4 I haven’t seen / didn’t see him recently.

 5 Last year I have changed /changed jobs.

 6 Did you go / have you been to the meeting last week?

 7 He has worked here since/ for eight years.

 8 She has been the CEO since/ for December 2015.

Task 5 Words Learning . 

A  Match thewords with the correct meaning.

   1agenda                 a the planned timesand events for a day ,week ,etc.

   2appointment         b a record showingweekly or monthly appointments

   3calendar               c the planned topicsor tasks for a meeting

   4planner                d an arranged meeting

   5schedule              e the year dividedinto months ,weeks and days .

B  Fill in the blanks with thecorrect office supply words.

1 A paper clip keeps papers together temporarily, but ifyou want to do it permanently you should use a it.             It is _________

 2 It is a small piece of wire that holds pieces of papertogether. It is _________

 3 It is a small electronic device that helps you to solvemath problems.

It is _________

4 When you make a mistake with a pen you need touse it or white out to cover the mistake.  

It is _________

5 When readingthrough long documents or studying, it is a good idea to use a it inorder to put the important facts in a bright colour. It is _________

 6 It is normally a light brown coloured tape thatis not very sticky and only holds things up for a short time.             It is_________

 7 This stuff is where you stack all the papers of thework you still have to do. Sometimes this pile of papers can become very large.   It is _________

 8 It is a large piece of furniture designed specificallyto hold stacks of paper.

It is _________

9 Some people do nothave their own office, rather they share a large room and have a small place. This is a work area withsmall walls that don't reach the ceiling that separate the workers but do notclose them off completely. It is _________

 10 This stuff or organizer is a box or containerwithout a lid that has several different compartments for different items. It is _________

 C  Confusing words

Fenglin is writing an email to her boss, but she isn’t sure which word is more correct.  Could you help her to choose the correct word between the two words in bold?

Hi Mark,

Sorry youcouldn’t be at the meeting on Friday. I’m sure you’ll get the minutes fairlysoon but I’ll just give you a brief outline of what was discussed.

 Due tothe dramas that occurred last year, sales have been affected/effected(as you know) and, as a result, the company hasdecided to change advertisement/advertising agencies to try to improve its image and appeal. In order to do this however,the company has had to borrow/lend more money from the bank and there are likely to be some cutbacks in thecompany itself. No need to panic yet though as there may not be any negative affects/effects in your department.We’ll just have to wait and see. Most certainly however, prices on our productswill raise/rise and that will affect/effect you/your job.

 Ireceived a number of applications for the position we advertised. I will showthem to you on Thursday but there was one applicant in particular who lookedpromising. She has a degree in economics/economy and had a job/work with ABC beforemoving to Boxhil. I am really interested/interesting in getting her in for an interview but of course I need to see what you thinkfirst. Remember/Remind me to showyou her CV as soon as you arrive.

 Well, Ihope you have a good journey/travel home and I look forward to seeing you back in the office. Oh, by the way, thebreakfast meeting that we had scheduled on Thursday has been cancelled/postponed until the followingThursday. I am sure you will be glad to hear that piece of news!

Best Regards

Fenglin 

Task 6  

Complete the text below with the following words. Then answer the questions

headache /work /adopt/ receive /carried /unlikely/ guess/spend /wage /

                harmless/ colleagues /hoax/ dealing/ set

Looking back over the e-mails I have received in the last couple of weeks, I can see there is at least one message a day from someone I don’t know, offering some service or product I am (1) _________________ to want. In some cases I can (2) _________________ where they got my e-mail address from, but in others I have no idea. For me, this unsolicited junk email is not a problem, I can just erase it from my computer. However, in a recent survey, (3) _________________ out for the company Novell Inc. in the UK, 75% of those who were questioned claimed to receive as many as five junk e-mails a day, and 15% calculated that they (4) _________________ at least an hour a day dealing with unsolicited spam. Apart from spam which tries to sell products or services, there is also the problem of (5) _________________ virus warnings, chain letters (where terrible things will happen to you if you don’t pass on the message to fifteen other people) and jokes from friends and (6) _________________. Although sometimes the content involved can be offensive and contain racist or sexist language, most of it is relatively (7) _________________. On the other hand, in terms of wasting employees’ time, it’s a real (8) _________________ for many businesses. There are various strategies you can (9) _________________ with spam. The easiest remedy is just to delete any messages which come from an unknown sender or look suspicious. To deal with nuisance mail which comes from a regular source, one solution is to (10) _________________ up your email program to ignore mail from that particular address. More legitimate spammers often give you the option to ‘unsubscribe’ so you don’t (11) _________________ any more of their messages, although in my experience this often doesn’t seem to make any difference. Even so, while you are (12) _________________ with spam you are not doing the work you were hired to do. If the data analysed in the survey is correct, 1.4% of the national (13) _________________ force is unproductive for this reason at any time during a working day. With a national UK (14) _________________ bill of £368bn a year, this means that for UK businesses spam represents an annual cost of around £5bn.

Task 7 Translation 

Put the following sentences into English.

1.   对待时间的态度是首要的。

2.   一旦你明确了你的目标是什么，你就应该试着和你的团队成员讨论讨论。

3.  我们进行行程单上的下一个议题吧。

4.  你现在的所作所为将会决定你在公司的未来。

5. 由于我们用手提电脑替代了旧的台式电脑，所以就有更多的办公空间了

                    Part five Classroom Activities

Activity (1) Try to make a telephone conversation with your partner.

Activity (2) Please read each statement and create conversations with your parter.

Activity (3)

Look at this diary .Complete the sentences using the past simple and the time expressions in the list . Today is the 11^th.

1        I _________ to Shanghai _____________

2        I _________ a presentation to the Board________________________

3        I _________ Shanghai ____________________

4        I _________ Ruth for launch _______________________

5        I _________ the new Bond film __________________

Activity (4)

 You are the manager of a rapidly growing company. When you returned to the office after a recent conference, eight messages had been left for you. Which should you return first? Put the calls in order of importance.

1__________ 2__________  3__________ 4__________ 5__________ 6__________ 7_________ 8_________