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As swift as a wink, several months passed before we knew it! Today is December 3, and winter is coming. I love Zhuhai’s winter very much because of its moderate climate , which makes it an ideal tourist destination all year round—a gardenlike coastal city with beautiful beaches, waving palm trees, open spaces, low population density, and hundreds of charming islands. That’s why Zhuhai is nicknamed the city for lovers and the city of a hundred islands.

As one of China’s cleanest and prettiest cities, Zhuhai has received numerous accolades for its excellent ecological environment.

So this morning when I just started my work, Mrs. Nagle called me to say that one of her Australian friends Mr. Will Milton will lead an international youth delegation to come to Zhuhai for a visit, and asked me to be responsible for it during their short stay in Zhuhai. Mrs. Nagle also told me to write a notice to read it out when taking them to go sightseeing, and the following is the tour arrangement:

1）参观日期：12月8日，星期六。

时间：早餐后8点出发。午餐在参观地点吃。下午回来。

2）参观内容：分四组，每组参观一个地方：珠海十字门中央商务区；珠海横琴长隆国际海洋度假区；格力集团；中航通飞集团。

3）欢迎每人参加一组活动。请选择好参观地点，并在12月7日晚9点前到服务台（the Service Desk）签名。

When I heard this, I took the job happily as it is new and fresh to me to be a tour guide. And what’s more important is that I can take this chance to make friends and show them around instead of staying at the boring office all day long. So I quickly finished the notice.

Welcome to our city. I’d like to show the case so that you can have a good trip.

We will visit the city on December 8, Saturday. After we have a breakfast, we will set out at eight. It is in the place which we visit that we have lunch, and then we will go back in the afternoon.

The members will be divided into four groups. Each group will visit a place: Zhuhai Shizimen Central Business District, Hengqin Chinese-Long International Ocean Resort, Zhuhai Gree Corporation, China Aviation Industry General Aircraft Co., Ltd.

Welcome to attend a group for everyone. Do remember: Choose the place and write your name on the Service Desk.

Cindy is young and active, full of vigor and vitality, so she gladly took the job and finished the notice in an instant. But when we read the notice carefully, we can easily find that there are some problems. As we all know there are two kinds of announcements and notices in English. One is oral and the other is written. And of course in this case, what Cindy wrote is an oral notice. When we write an oral notice or announcement, we often use salutations like “Ladies and gentlemen, may I have your attention please?” to get started and say something like “That’s all. Thank you.” to end the notice so that the tone of it turns to be more polite and respectful.

And secondly, Cindy missed a very important piece of information“sign your name at the Service Desk before 9:00 p.m. of Dec. 7” so that the reader cannot get the information precisely and cannot be able to refer to it easily.

And the last but not the least is that Cindy makes some mistakes in grammar, such as“After we have a breakfast...” and use very wordy and colloquial sentences like “It is in the place which we visit that we have lunch, and then we will go back in the afternoon.”, which makes the notice more redundant and misleading.

So please do remember: a good notice is always to the point and leaves no scope for further enquiries.

According to Mr. Tutorial’s suggestion, think about how to write an oral notice, and if possible, please help Cindy improve the notice.

The purpose of a notice is to give information briefly and quickly. The message can be about events, warnings, apologies, changes of plan, temporary address changes, instructions, or any other activities. Whatever the message is, it should be complete, clear, and concise to make it easy for a reader to get a quick and exact understanding.

A notice may be written on a blackboard or bulletin board as a poster. It may also be sent to a target recipient (e.g. an official or a clerk) as a memo or a mail when its message needs to be explained in detail.

A good notice is always to the point and leaves no scope for further enquiries without compromising on the word limit (50 words).

It should be formal and polite.

Clearly stated purpose

A notice should contain all the necessary details such as:

1. Name of the issuing agency (school, etc.)

2. Subject/Heading and date of issue/release of the notice

4. Date/time/duration (when?)

5. Place/Venue (where?)

6. Authorized signatory: name and signature

Be straightforward and concise so that the reader can get the information quickly and be able to refer to it easily.

Be formal and polite. Use passive voice to achieve a more formal style.

Be considerate and respectful in tone in announcing bad news.

Make the heading or opening eye-catching and stimulating.

Make the information clear and complete. Don’t include unrelated information or news.

Where necessary, use styles such as capitals, bold, italics or underlying to emphasize or distinguish some information.

Ask someone to double-check your spelling and general content.

Design notices or announcements beautifully on artistic layout to attract more readers.

Situation: Suppose the Students’ Union of your college plans to invite Professor Wang who has just been back from a visit to America to give a lecture on “the education of university in America”. All freshmen are required to attend and students from other grades are welcome as well. The lecture is arranged to start at 2:00 p.m. on April 25, 2013 at the Multi-functional Hall. All the students are suggested bringing pens and notebooks and to be punctual. Suppose you are in charge of studies in the Students’ Union so you need to give a notice to them all.

Design your notice and then discuss with a partner about your writing.

1. Highlight the heading;

2. Emphasize the important information this notice is to give; Event (what?) Date/time/duration (when?) Place/Venue (where?)

3. Use both the specific date and time to avoid misunderstanding;

4. Don’t forget the information for issuing.

An announcement is a public notification of an event. It can be an important and official statement or a small advertisement, which tells people about a coming activity, a new program, a job opening, etc.

A notice has similar functions as an announcement, but is less formal and usually shorter.

On campus, we write announcements to declare the founding of a new organization, a celebration party, a graduation commencement, or the sale of used articles, but we write a notice to cancel a class or a meeting, to declare a change in schedule, or to give a warning.

People write announcements for many reasons. Some types of announcements that people write include public service announcements, high school graduation announcements, college graduation announcements, engagement announcements, marriage and wedding announcements, moving announcements, business announcements, promotion announcements, and funeral announcements.

The most commonly-used announcements are oral announcement and written announcement.

No matter what kind of announcement you need to write, you will find the following tips useful. Remember to tailor the tips to the specific announcement you need to write, and get on your way.

Tips on How to Write an Announcement:

1. Be direct and concise in your announcement. Your reader will be able to understand the information quickly and can refer back to it easily.

2. Write a short, friendly announcement that’s to the point when you’re sharing positive news. Written in the right tone, an announcement can show a wish to keep up a business or personal relationship.

3. Present your information in a plain and complete way, so your reader will understand you the first time (and not ask questions later).

4. If the news you are announcing is bad, write it in a direct statement. Add a message of understanding and optimism to your announcement in a respectful tone.

By writing an announcement, you will inform people about some news. After following the tips above and referring to the announcement letter on the below, be sure to send off a high-quality announcement that your readers will understand easily and be happy to receive.

Do this by proofreading effectively, and double-check the grammar, punctuation, spelling and etc. to ensure you to write the best announcement your readers will see!

We are thrilled to announce the engagement of our daughter, Becca Jo, to her long-time love, Beau Jackson. After dating for many joy-filled years, Beau Jackson asked for Becca Jo’s hand in marriage. Of course Becca Jo said yes!

We hope to share more happy news with you in the future (like a wedding announcement), and that you are also experiencing joy in your lives.

Sue Ellen and Kyle Ray Jefferson.

Share With Your Friends!

On behalf of all the colleagues at Sunflower Food Co. Ltd, I would like to extend our deep appreciation for your long time support of our business.

As a result of support such as yours, Sunflower has experienced rapid growth over the past few years to become one of the leading solution providers in the food & beverage industry.

The continued expansion of our business has necessitated moving our office and plant to Jiuzhou Times Square, 1063 Jiuzhou Avenue, Zhuhai. The new site will provide additional space for higher capacity equipment which, in turn, will enable us to increase our efficiency and improve our service levels.

The new information will soon appear on all our products, promotion/marketing materials, mailings, invoices as well as the websites. Please inform all the relevant departments within your organization, especially the Logistics Dept. and Finance Dept. about this change.

If you have any questions, please don’t hesitate to call me. We really appreciate your cooperation and support!

We apologize for any inconvenience this change may incur but we look forward to continuing our close working relationship into future.

Account Management Team

Sunflower Food Co., Ltd.

audition: n. 试听；试音　vi. 试听；试音　vt. 对……进行面试；让……试唱

accolade: n. 嘉奖，表扬

notification: n. 通知；通知单；布告；公布

tailor: vt. 调整使适应

allegiance: n. 忠诚，拥护

necessitate: vt. 使……成为必要，需要

1. I inform you that I have now moved my factory to the above address. 本厂已迁移到上述地址，特此通知。

2. We are happy to inform you that owing to steady growth of our firm in the past years and in view of facilitating business expansion, we have decided to move our office to...我们很高兴地通知您，鉴于我公司业务的稳定增长以及为了更好地拓展业务，我们已决定将公司迁至……

3. ...Trading Co., Ltd is pleased to announce its establishment. We shall be in operation from March 1st, 2012.我们非常高兴地宣布××贸易公司成立了。公司将从2012年3月1日起开始营业。

4. To mark this special occasion, customers will be offered with a special opening discount.为庆祝这个特殊的日子，所有顾客将享受开业打折优惠。

5. Our business will be turned into a limited company on the 1st of May. 本公司将于五月一日改为股份有限公司。

6. Starting an oral announcement

● May I have your attention, please?

● Please be quiet, everyone.

● Attention, please.

7. Ending an announcement

● That’s all, thank you.

● So much for this, thank you.

● Everyone is welcome.

● All English majors are expected to attend the class.

● Students of other courses are also welcome.

The foll owing notic es a re trying to te ll peop le what will h appen. Some s entences ar e giving readers necessary and complete details so that readers will be very clear about it, but others are not. Circle the sentences that give specific details.

1. We are moving our main office in May. Please note our new address.

2. It is announced that the accounting class of the 3rd and 4th hours on the morning of this Wednesday will be cancelled.

3. The swimming pool of the school will be open to the public as of June 1 (8:00 a.m.—8:00 p.m.).

4. There will be temporary power cut in our community for six hours from 9:00 a.m. to 3:00 p.m. on January 13.

5. The garbage hauling fee will be increased by $1.95 per month.

6. Mr. Harper will call you on May 1 at 10:00 a.m. to discuss your new account.

7. All the staff members are requested to attend the meeting on Tuesday.

8. A meeting of the Board will be held October 3 at 7:00 p.m. in the boardroom to elect board members and officers for the coming year.

Correct the errors in the following notices.

We have been informed by the power supply bureau of the minhang district that, because of repairs of circuits, there will be temporary power cut in our apartment for six hours from 9:00 a.m. to 3:00 p.m. on january 13.

Use either bullets or numbered points to list the key information/points of the notice.

Numbered Points and Bullets (the bold dots at the beginning of the lines) are often used in a notice to make the message clear. Note that parrallel stuctures are usually used. For example,

To get your privilieged customer discount:

1. Take a recent receipt to the reception desk;

4. Give it to the receptionist.

Each head of department should:

Come to the meeting;

Inform the staff about what is happening;

Give an update of prgress to the General Manager.

We cannot accept responsibility for thefts or for items lost/damaged.

Lock your rooms when you go out.

If guests have anything valuable or important, hand it in at reception or lock away in our safe.

Only if staff members of Hospitality Hotel are negligent are we responsible.

Outside doors are locked at 11 o’ clock at night. If they forget their key (guests are given a key when they register), they should ring the bell which is to the right of the front door.

Some guests have even left valuables and important documents in their cars!

Complete the following notices with the proper forms of the words or phrases given.

urgent　　　　postpone　　　　 inform　　　　　by　　　　　　　　increase

additional　　appointment　　　facilities　　　at　　　　　　　　for

As (1)_______________ by the Foreign Language Research Association, Professor Zhou, vice president of the FLRA won’t be able to come at the (2)______________ time due to some (3)__________________ business. The talk on Shakespeare’s drama is(4)__________________until next Tuesday, May 30, (5)_________________ 2:00 p.m.

The university has decided to (6)_____________ tuition and fees for all students(7)_________ approximately 8 percent next semester. For the past 5 years, the tuition and fees have remained the same, but it is necessary to increase them now(8)_________ the following reasons:

1. hire (9)________________ professors to teach these students that are more than half five years ago;

2. make a new commitment to research and technology;

3. renovate and upgrade our laboratory (10)______________ to better meet our students’ needs.

Complete the notice according to the Chinese.

An open forum on economic globalization 1._________________（即将举行）2._________________（2013年9月6日星期一下午4点）at 3._________________（新世纪多功能厅）.

4._________________（欢迎大家光临）!

Suppose you are the monitor, and there’ll be an English lecture held in the lecture theater at 3:00-5:00 p.m. tomorrow afternoon. The lecturer will be given by Professor Chen Ming from Zhejiang University on how to study English. Tell your classmates to attend the lecture on time, and if they have some questions, they ma y ask him during the lectur e. Please give your classmates an oral notice.

An oral announcement is used to communicate, report and transmit information and messages orally. As an informal writing, it often uses some concise and colloquial words to pass the message.

Don’t write the date of issuing and the name of the issuing agency when writing an announcement.

Use some salutes to start the announcement: Ladies and Gentlemen; Boys and Girls; Comrades and friends; Teachers and fellow students and etc.

Use “That’s all. Thank you; Everyone is welcome; Don’t be late, please; Please be there on time, and etc.” to end the announcement.

Use block format to start the announcement.

Write notices according to the following instructions given in Chinese.

学生们请注意，原定于2013年1月1日晚上7:00举行的新年晚会由于恶劣的天气原因而被取消。新的活动时间安排将另行通知。

请以总经理秘书（general secretary）的名义通知客户，公司因为开发新业务将迁至新地址，并为此带来的不便表示歉意。同时借此机会感谢客户多年来的支持，表达希望长期合作的愿望。具体信息如下：迁址时间：2014年10月10日；公司新址：中山路17号中信大厦2022室；公司新电话，传真：025-83321145，025-83326542。