Sample 4　Seller asking for extension of L/C

Dear Sirs,

With regard to our sales contract No. A123 for 12,000 pieces of men’s shirts, we regret to notice that, due to some delay on the part of our manufacturers, we are unable to get the goods ready by the end of April. The earliest shipment we can arrange is just in the middle of May.

For the above reason, we appreciate that you will give us cooperation by extending the shipment date to May 16th and the negotiation validity to May 30th respectively.

We send our sincere apologies for the delay and hope that it will not bring inconvenience to you.

Yours faithfully,

Notes:

1. validity: the state of being officially true or legally acceptable有效，合法性

2. There are times when the exporter fails to get the goods ready for the shipment in time or the importer requests that shipment be postponed for one reason or another. Under such circumstances, the exporter will have to ask for extension of the expiry date as well as the date of shipment of the L/C.

3. The following structure is for your reference in writing a letter asking for L/C amendment or extension.

Paragraph one: to acknowledge receipt of the L/C and thank the buyer for opening it.

Paragraph two: to point out the problem politely and ask the buyer to make the amendment accordingly. Detailed and courteous explanations for such a request should be provided.

Paragraph three: to end the letter in a way that encourages the buyer to take immediate action.