Part III　Useful Expressions

Opening

1. We wish to hold our monthly conference at a New York Hotel in October.

2. The chairman has decided to hold a board meeting in October to discuss urgent issues.

3. I confirm that there will be a board meeting on Friday September 30.

4. The 10th anniversary celebration will be held on Monday June 10 at Pudong Shangri-La Hotel, Shanghai.

5. We have a hard disk failure for the color printer.

6. The Canon color copier in our department is not working at the moment.

7. As you know, our lunch breaks are scheduled for an hour from 12:00 a.m. to 1:00 p.m..

8. Our new parking arrangements will come into effect on Wednesday June 1.

Details

1. The scheduled meeting dates are April 6, April 20 and May 4. All meetings start at 10:00 a.m. in room 1001. Lunch will follow the meetings.

2. I will be back from my holiday next week and would like the opportunity to discuss this matter with you personally.

3. This will ensure that the staff who have booked the car can collect the keys and use the vehicle at the booking time.

4. We can’t use the machine until further notice.

Actions

1. Please inform your directors of these arrangements.

2. Please let me know which of these dates will be good for your boss.

3. Please send me the name list of all the interested staff by this Friday.

4. If you have suitable facilities available please let us know the costs involved.

5. Do you have some time to meet me on 5 April or 6 April?

6. Do you have a date and time during this period when we could meet?

7. If you are unsure as to how to gain access, please ask Doris or Susan.

8. I have called the technicians. They will be here this afternoon to fix the color copier.

Close

1. Please call me if you have any questions.

2. If you need any further information please give me a call on…

3. I hope to hear from you soon.

4. I look forward to meeting you soon.

5. I would appreciate your prompt reply.

6. I look forward to seeing you at the meeting.

7. Sorry about all the inconvenience.

8. Thank you for your help in making sure that these new procedures and arrangements are successful.