Memo examples

Here are a few memo examples you can use to create your own:

Example 1

Here's an example of a reminder for all employees about a company's future growth initiatives:

 

Memorandum

To: All Employees

From: Daniel Livingstone, director of personnel

Date: October 10, 2022

Subject: November Growth Initiative: Punctuality

This is a reminder that next month's growth initiative is clocking in on time.

The company values your time, and we ask that you value ours, too. Beginning on the first of the month, we plan to tracking start times throughout the month. The department with the most on-time employees can receive a half-day of paid time off to use this year.

Remember that your success fuels ours.

Thank you for your great work,

Daniel Livingstone

121-855-7816

dlivingstone@company.com

Example 2

Here's an example reminding employees about construction and building closures in the business's physical location:

Memorandum

To: All Employees

From: David Sinclair, director of operations

Date: November 1, 2022

Subject: Construction in Building A and Closure of East Parking Lot

This is to inform you of construction scheduled from December 11 through December 18 in Building A. The crew intends to work on the second floor. All employees in Building A can plan to telecommute for these days.

Additionally, the east parking lot is going to be closed during construction, so all employees should park in the west lot or use the city garage at the corner of West Street and Lime Road.

If you have any questions, please contact me at 901-126-2425.

Thank you for your understanding and cooperation.

David Sinclair

david.sinclair@company.com

Example 3

Here's another example of a memo for a company that's hosting a retirement party for a senior employee:

 

Memorandum

To: All Employees

From: Cynthia Grove, human resources director

Date: October 25, 2022

Subject: Retirement Party for Robin Brookes on November 8

This is a reminder that we will be hosting a retirement party for Robin Brookes, our CEO of the past 11 years, on Friday, November 8. Please check your emails for invitations that our department sent two weeks ago. We want to send Robin off with the celebration she so diligently earned.

All employees are welcome to bring a guest, but no children, please. The dress code is formal.

Please reply by October 31 so that we can plan accordingly.

Thank you for your prompt attention. If you have any questions, please contact me at cynthiagrove@emailservice.com.

Cynthia Grove

202-385-6739

Example 4

Here's an example of a memo used to thank the marketing department:

Memorandum

To: Marketing Department

From: Gloria Mathis, director of marketing

Date: December 1, 2022

Subject: Thank You for the Gift

I want to express my deepest thanks for the generous gift I received during my maternity leave. It would be impossible to thank each of you individually, but know that my family truly appreciates your thoughtfulness.

I look forward to sharing my gratitude (and baby pictures) in person when I return on April 5.

As a reminder, you can contact Cliff Simms for any urgent matters while I'm away.

Thank you,

Gloria Mathis

811-436-0830

gmathis@company.com

Example 5

Here's an example of a change to the company's vacation policy:

Memorandum

To: All Employees

From: Olivia Belmont, CEO

Date: December 18, 2022

Subject: Vacation Policy To Include Paid Service Day for Full-time Employees Effective January 1

This is to announce that we are updating our vacation policy to include one paid service day for each full-time employee. The new policy takes effect January 1.

After sending out surveys to all employees and studying organizations that use similar policies, we believe this change can help us fulfill our goal of creating an environment that nurtures our team. We support your passions and callings and want to empower you to give back in ways that speak to you.

Beginning January 1, you can find the service day request form in your online employee portal under "HR Forms." We hope you're as excited as we are about this positive step.

If you have any questions, please email me at olivia.belmont@company.com.

Thank you,

Oliva Belmont

903-284-5656

Related: How To Write a Business Memo in 4 Steps (With Examples)

Example 6

Here's an example of a memo for revised quotas:

Memorandum

To: Sales Division

From: Maya St. Cloud, sales manager

Date: November 15, 2022

Subject: Quarter One Revised Quotas

This is to inform you that the executive sales team is sending revised quotas for Q1. You should receive the new numbers by March 22, and they take effect starting January 1.

After reviewing our sales figures from Q3 and Q4 of last year, it's clear that our talented sales team is ready for a new challenge. Most salespeople exceeded their quotas by at least 11% in each of the previous three quarters. The management team congratulates you on this tremendous success.

We are confident that the new quotas can motivate you to reach even higher. The breakdown is as follows:

Tier 1 salespeople: Quota increase by 7%

Tier 2 salespeople: Quota increase by 9%

Tier 3 salespeople: Quota increase by 11%

Managers are sending your individualized numbers in the next week. These quotas are our targets for Q1 and Q2, and the management team plans to reevaluate them in July. We appreciate all of your hard work and know that you're capable of the new quotas.

If you have any questions about these changes, please consult your direct manager.

Thank you,

Maya St. Clod

434-284-5990

mayastcloud@company.com