Outline for a typical foreigntrade correspondenceusually has three paragraphs，they are as follows.

1. Opening Paragraph

The opening paragraph of a foreign tradeletter is like a headline in the newspaper. Itshould obtain the reader’s attention at the first sight, and help to gain apositive response from the reader. In order to accomplish this aim, thefollowing points should be considered:

1）Be Brief

As a general rule, keep the paragraph short—two or threesentences.

2）Indicate What the Letter is About

Get to the point immediately in the firstparagraph and let the reader find the key information quickly.

3）Refer to Previous Correspondence, if Appropriate

When there has been previous communicationsconcerning the subject, reference to them is necessary. This may help thereader to get the point promptly.

4）Set a Positive and Friendly Tone

Setting a positive and friendly tone in theopening paragraph may help to evoke the positive reaction the writer desires.

2.Middle Paragraph(s)

Middle paragraphs support the first paragraphand provide more information. After finishing the opening paragraph, thinkabout what the reader still needs to know so that he/she may react as youdesire. Here necessary background and supporting information should beprovided. Usually, information concerning these aspects should be considered:Who, What, Why, When, Where and How.

3. Last Paragraph

The lastparagraph usually serves as a summation, suggestion or further request. Itshould:

1）Conclude or restate the key point

2）Request necessary action, if appropriate

3）Further confirm a positive image