Memo 备忘录

备忘录是一种非正式的公文函件，它主要用来提醒、督促对方，或就某个问题提出自已的意见或看法。在业务上，它一般用来补充正式文件的不足。

 备忘录的主要内容及书写格式如下：

Title

Date: current date

To: reader's name and job title

From: writer's name and job title

Subject: what the memo is about,  hghlighted in some way

Body: detailed information

Closing remarks：building positive  relationsips with reder

    备忘录书端（Header）: 书端是写在备忘录开头的压缩信息。情况不同，书端的格式可能不同，但是通常应采用下面这种格式。

Date（日期）： 写在右上角或左边开头；

To（致）：收件的姓名，职务等，可免称谓；

From（自）：发件人姓名，职务等，可免称谓；

Subject（事由/主题）：简要概括正文内容，使收件人一目了然。

正文（Body）：在以上书端内容下空一两行写正文，正文需交代清楚who,what, where, when, why等要点。

Useful Expressions:

Remember to ..... 记得……。

We will.....我们将……。

.....should be completed within...   ……应当在不……完成……。

We need to....  我们需要…… 

...will be held at..……。 …… 将……。

sample 1:

                                                             Memo

Date: Sept. 3rd

To: General Manager

From: Wang Ming. Manager of Xingcheng Company

Subject: New Food Factory

     

 Mr. Wang Mingcame here to visit general manager at 10 a.m. He hoped to talk with GeneralManager over the matter concerning opening a food factory in our city. Mr. Wangis to leave next Monday. He asked General Manager to call him this afternoon.

sample 2:

                                                          Memo

Date: Aug. 1st

To: Every Employee

 From HR: Brian Aponte,Manager of the Administration Office

Subject: Build New Fitness Center

    

     The board ofdirectors approved the idea for a new Fitness Center at its meeting yesterday.

      Work on the FitnessCenter will begin right now and should be appointed to determine the type ofequipment and programs that will be made available.

      We are happy to beable to provide a facility that will contribute to the physical fitness of allour employees. Your representative on the task force will contact you soon foryour suggestion about activities and equipment。

(•董事会在昨天的会议上通过了建立一个新的健身中心的建议。

•健身中心的工作将立即开始，应确定设备的类型并提供相应的计划.

•我们很高兴能够提供一个将有助于我们所有员工的身体健康设施。工作队的代表将很快与你联  系，征求你关于活动和设备的建。)

作业：

  写一份备忘录给你办公室的全体同事，备忘录的大致内容是请大家出席周六晚上欢迎宋佳女士的聚会。宋佳女士从下周起到你们销停部工作，接替季康先生的职务，担任 John的助理。宋佳女士已在你们公司工作三年，以前一直在人事部工作，希望这次聚会能加深你们之间的了解。

  

参考答案：

                                         Memo

Date: May 3, 2020

To: Every Employee inthe Sales Department

From: Mary Brown, secretary of  SalesDepartment

Subject:Attending the party to welcome Ms. Song Jia

      Our department decides to hold a party towelcome Ms. Song Jia in the faculty's dinning room this Saturday at 7 p.m. onDec.6 . 

     Ms. Song Jia, having worked in the HumanRecourses Department for the past 3 years, will work in our Sales Department from next week . She will take the place of Mr. Ji Kang and be theassistant of Mr. John Smith.

     You are welome to the party and havebetter understanding with each other.