I - Introductions

Opening the Meeting

Welcoming and IntroducingParticipants

Stating the Principal Objectives ofa Meeting

Giving Apologies for Someone Who isAbsent

II - Reviewing Past Business

Reading the Minutes (notes) of theLast Meeting

Dealing with Recent Developments

III - Beginning the Meeting

Introducing the Agenda

Allocating Roles (secretary,participants)

Agreeing on the Ground Rules forthe Meeting (contributions, timing, decision-making, etc.)

IV - Discussing Items

Introducing the First Item on theAgenda

Closing an Item

Next Item

Giving Control to the NextParticipant

V - Finishing the Meeting

Summarizing

Finishing Up

Suggesting and Agreeing on Time,Date and Placefor the Next Meeting

Thanking Participants for Attending

Closing the Meeting

The following pages focus on eachpart of the meeting and the appropriate language for each situation.